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Our Notary Public & Commissioner of Oaths Services

Getting documents notarized doesn’t have to be a hurdle in your to-do list. Whether you are closing on a house, getting travel papers ready for a trip, or organizing your estate, a Notary Public acts as an official witness. This process—called notarization—proves that the signatures on your documents are authentic and legally valid.

At Harvard Western Insurance, we provide commissionaire of oaths and notary public services to help you move through your legal requirements with confidence.

Table of Contents

  1. 01
    Why Documents Need to Be Notarized
  2. 02
    Types of Documents That Can Be Notarized
  3. 03
    Finding Notary Services Near You
  4. 04
    Preparing for Your Notary Appointment
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Notary services are available at select locations. To ensure someone is on-site to help you, please contact an office near you to verify availability and schedule a time.

*Harvard Western Insurance reserves the right to charge a fee for notary services.

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Understanding the Role of a Notary Public

A notary public is an authorized professional who plays a crucial role in preventing fraud and ensuring the authenticity of important documents.

A notary public appointed in Saskatchewan may exercise their authority only in Saskatchewan.

– Guidelines for Notary Publics in Saskatchewan

Why Documents Need to Be Notarized

Notarization serves as an additional layer of security and authenticity for important documents. There are several reasons why a document may require notarization:

1. Identity Verification

Notarization provides concrete evidence that the person signing a document is who they claim to be, helping prevent identity fraud and unauthorized signatures.

2. Assessing Capacity

Notaries assess whether signers understand the document’s content and are signing voluntarily, which is particularly important for legal documents like powers of attorney or wills.

3. Document Authentication

The notary’s signature and seal enhance a document’s authenticity, particularly when it needs to be presented in different jurisdictions or used internationally.

Types of Documents That Can Be Notarized

Notary publics in Saskatchewan are authorized to notarize a wide variety of documents. While not exhaustive, here are common document types that frequently require notarization:

Common Documents Requiring Notarization:

  • Statutory Declarations
  • Affidavits
  • Powers of Attorney
  • Real Estate Documents
  • Wills and Estates
  • Travel Consent Letters
  • Immigration Documents

While a notary public can generally notarize any document requiring an official witness to sign, specific requirements may vary by jurisdiction. It’s always advisable to verify the particular notarization requirements for your document beforehand.

Finding Notary Services Near You

Important Notice:

Notary services may not be available at every location. To save you time, we recommend calling ahead to your preferred office to verify a notary is on-site and to schedule an appointment.

*Harvard Western Insurance reserves the right to charge a fee for notary services.

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Preparing for Your Notary Appointment

What To Prepare Before Your Appointment

To ensure a smooth and efficient notarization process, proper preparation before your appointment is essential:

1. Verify License Requirements

Confirm that the office has someone with the appropriate license for your document needs (commissioner of oaths, notary public, etc.). Different documents may require different levels of authorization.

2. Prepare Your Document

Ensure your document is complete, accurate, and error-free before your appointment. Pay particular attention to the spelling of names and other critical details. For true copy certifications, bring the original document for verification.

3. Leave Signatures Until the Appointment

If your document requires the notary to witness a signature, do not sign it before your appointment. The notary must witness the actual signing of the document.

4. Bring Valid Identification

All signers must bring government-issued photo identification (driver’s license, passport, etc.). Digital copies or photos of ID will not be accepted.

What to Expect During Your Appointment

Understanding the notarization process helps ensure a smooth appointment:

During Your Appointment:

  • Identity Verification: The notary will carefully examine your identification documents to verify your identity.
  • Document Review: The notary will review your document to ensure it’s complete and doesn’t contain any blank spaces that could be filled in later.
  • Signing Process: You’ll sign the document in the presence of the notary, who will then add their signature, official seal, and date.
  • Payment: Be prepared to pay any applicable fees for the notary service.

Helpful Tip:

Communicate clearly with the notary about your specific requirements. For example, if you need certified copies, specify how many copies you need and whether they need to be in colour. 

Frequently Asked Questions About Notary Services

What’s the difference between a notary public and a commissioner of oaths?

A notary public has broader powers than a commissioner of oaths. While both can administer oaths and witness affidavits, a notary public can also authenticate documents for use in international jurisdictions and perform other legal functions that a commissioner cannot.

How much does notary service typically cost?

Notary service fees vary depending on the complexity of the document and the time required. Harvard Western Insurance reserves the right to charge for notary services.

Can I get a document notarized if I’ve already signed it?

No, the notary must witness you signing the document. If you’ve already signed it, you may need to complete a new, unsigned copy for proper notarization.

Do all signers need to be present for notarization?

Yes, all parties who need to sign a document must be present in person for the notarization. Each signer must provide valid identification to the notary.


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